Is Notion free to use? Let’s compare different pricing plans offered by Notion.

Not everyone needs the features offered by Notion paid plans. This guide will teach you all about Notion pricing, different plans offered by Notion, and how to decide which one is right for you.

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Meta Description
Personal. Free for individuals. Get started. Personal Pro. $4/month billed annually. $5/month billed monthly. Free Trial. Team. $8/user/month billed annually. $10/user/month billed monthly. Free Trial. Enterprise. Contact Notion
Meta Title
Notion Pricing: How much does it cost? Plans, Teams, Free, vs Paid

Notion Pricing

Notion has 4 pricing plans.
  1. Personal Plan.
      • Free for individuals
  1. Personal Pro Plan
      • $4/month billed annually.
      • $5/month billed monthly.
      • Free Trial.
  1. Team Plan.
      • $8/user/month billed annually.
      • $10/user/month billed monthly.
      • Free Trial.
  1. Enterprise Plan.
      • Contact Notion
 
Notion also has special pricing plans for Students, Educators, Non Profits, and Startups
  1. Notion Pricing for Students and Educators
    1. Free Personal Pro Plan
    2. You just have to log in with your school email address.
  1. Notion Pricing for Non-Profits
    1. 50% off on the team plan.
    2. So, $4/user/month billed annually or $10/user/month billed monthly.
    3. Go to https://www.techsoup.org/notion and apply from there
    4. Your organization needs to be a certified 501(c)3 to be eligible.
  1. Notion Pricing for Startups
    1. $1000 Notion credit.
    2. Got to https://www.notion.so/startups and apply from there.
    3. Any startup can apply.
 
Let’s try to look at each of these pricing plans in detail below.

What is Notion?

Notion is primarily a note-taking app. But it evolved so much that Notion can be whatever you want it to be.
Notion is a single space where you can think, write, and plan. Capture thoughts, manage projects, or even run an entire company — and do it exactly the way you want.

What is Notion used for?

People use it for various reasons. To quickly capture thoughts, manage their products, or even run an entire company.
I mostly use Notion for blogging. I write all my articles on Notion and publish them to my blog automatically by using Feather. In fact, I wrote the article you are currently reading on Notion. I then used Feather to publish that article automatically to this blog.
There are so many other use cases that people use Notion for. You can use it for project management, journaling, goal tracking, and habit tracking. It's popular among companies too. They use it for internal docs, as a CRM, etc.
The below video pretty much sums it up, just how powerful, flexible, and simple Notion can be.
Video preview
A video demonstrating what exactly Notion is. This is made by Notion team.

What is a Notion block?

Everything in Notion is a block.
Think of blocks like lego pieces. These are basic fundamental units that Notion gives you.
  • You can combine many blocks.
  • You can transform one block into another block.
  • You can rearrange these blocks to structure the page the way you like.
In the end, you can create a Notion page that looks exactly like what you want.
A block is any single piece of content you add to your page, like a paragraph of text, a to-do item, an image, a code block, an embedded file, etc. Think of your page as being made up of these building blocks.
In Notion, you have different levels of blocks.
  • You have various simple blocks like Text, Heading, Quote, List blocks, etc.
  • You also have more advanced blocks like Tables, Databases, Galleries, Boards, etc.
  • You can make use of as many or as few blocks as you want. That’s the beauty of Notion. It can be anything you want it to be and can be as flexible as you want it to be.
A demo Notion page showing various Notion blocks that it’s made out of.
A demo Notion page showing various Notion blocks that it’s made out of.

Is Notion free to use?

Short answer - Yes. Notion has a Personal Plan that is free to use indefinitely.

Is Notion's free Personal Plan good enough?

If you are using Notion for personal use, the free plan is more than enough for you.

What about the 1000 block limit in the free plan?

There was a time when Notion’s free plan has a 1000 block limit. But Notion removed that limitation. You can now create an unlimited number of pages and blocks, even with the free plan.

What are Notion’s free Personal Plan limits?

Maximum of 5 guests

Guests are individuals external to your workspaces, such as friends, family, contractors, or clients. Collaborate privately by inviting guests to individual pages.
In Notion, there is a concept called guests. To put it simply, you can others to your private Notion pages to collaborate. These external individuals are called guests.
In Notion's free personal plan, there is a limit of 5 guests. So, at any time, there can only be at most 5 guests.

What to do when you want to invite more than 5 guests to the Notion free plan?

If you want more guests, you need to upgrade to a paid plan.
One other workaround you can use is, you can remove any of the existing guests, and invite new ones. At a time, there can be at most 5 guests. So, you can remove some guests and add other guests as long as the number of guests at a time is under 5.

Do we get access to Notion API in the free Personal Plan?

Yes, Notion API is available to use for free in all of the plans including the free plan.

Can we invite other members to the free plan?

Members are teammates you invite to your workspace. They can access and add pages for all members to see or be added to pages with permissions for private collaboration.
No. In the free plan, you cannot add any members. However, you can invite other members as guests to collaborate on existing pages.

5 MB File uploads

In Notion’s free plan, you can only have up to 5 MB of file uploads. If you need more, you need to upgrade to a paid plan.

Do we have access to Version History in Notion’s free plan?

No, you can’t view or restore previous versions of your Notion docs when you are on a free plan.

Notion Paid vs Free Plan. When to switch to a paid Notion plan?

Short answer – You upgrade to a paid plan when the free plan limits are no longer enough.
  1. If you need to invite more than 5 guests at a time.
  1. If you collaborate with other users constantly and need to add them as members to your workspace.
  1. If you have more than 5 MB of file uploads.
  1. If you need version history and want to view or restore any of the previous version of your Notion docs.
  1. If you need priority support.
  1. If you need more granular permission options and work in a collaborative environment with other people.

What are the different pricing plans that Notion has?

There are currently 4 plans that Notion offers.
  1. Personal (Free)
  1. Personal Pro (Paid)
  1. Team (Paid)
  1. Enterprise (Paid)

Let’s compare plans & features of different Notion plans

Notion Pricing – Showing different pricing plans offered by Notion and how much each of it costs.
Notion Pricing – Showing different pricing plans offered by Notion and how much each of it costs.

Usage

Usage
Personal
Personal Pro
Team
Enterprise
Pages & blocks
Unlimited
Unlimited
Unlimited
Unlimited
Members
Just you
Just you
Unlimited
Unlimited
Guests
5
Unlimited
Unlimited
Unlimited
File Uploads
5 MB
Unlimited
Unlimited
Unlimited
Version History
30 days
30 days
Forever

Collaboration

Collaboration
Personal
Personal Pro
Team
Enterprise
Real-time collaboration
Link sharing
Collaborative workspace
Teamspaces
Unlimited
Unlimited

Features

Features
Personal
Personal Pro
Team
Enterprise
Web, desktop, & mobile apps
40+ block content types
50+ starter templates
Wikis, docs, & notes
Databases with rich property types
Table, list, calendar, kanban board, gallery, & timeline views
Synced Databases (BETA)
1
Link previews
API

Admin & Security

Admin & security
Personal
Personal Pro
Team
Enterprise
Bulk export
Admin tools
Permission groups
Advanced permissions
Advanced security controls
SAML + Single Sign-On (SSO)
User provisioning (SCIM)
Membership admin
Audit log (NEW)
Bulk PDF export
Private teamspaces
Advanced teamspace security controls
Granular teamspace permissions

Support

Support
Personal
Personal Pro
Team
Enterprise
Priority Support
Dedicated success manager (100+ seats)
Custom contract & invoicing
Access new features early

Pricing

Pricing
Personal
Personal Pro
Team
Enterprise
Monthly
Free (for individuals)
$5 / month
$10 / user / month
Contact Sales
Yearly
Free (for individuals)
$48 / month
$96 / user / month
Contact Sales

What are the differences between Notion’s (free) Personal Plan vs (Paid) Personal Pro Plan?

Free vs Paid

Personal Plan is free to use forever whereas Personal Pro Plan is $5/month.

5 guests vs Unlimited guests

You can only invite up to 5 guests when you are in the free Personal Plan.
When you are on the Personal Pro Plan, you can invite an unlimited number of guests.

No Version History vs 30 days Version History

Version History is the history of changes you made to a Notion page.
When you have Version History enabled, you can view and restore past versions of any Notion page.
In the free Personal Plan, you have no version history.
In the Personal Pro Plan, you have 30 days of version history. You can view and restore any of the versions of your pages that got created in the last 30 days.

5 MB vs Unlimited File Uploads

When you are on the free Personal Plan, you can only upload up to 5MB of files.
But when you are on the Personal Pro Plan, you have no such limits. You can upload any number of files.

Priority Support

You will have priority support when you are on a Personal Pro Plan.
In general, Notion team is pretty responsive. So even if you are on a free plan, I am sure that your issues (if any) will get resolved pretty quickly.
In all my time, I never had to contact support for anything. So, this may not be such a huge difference.

Free vs Paid. What to choose between Notion’s Personal and Notion’s Personal Pro Plan?

These are the 5 main differences between the Personal Plan and Personal Pro Plan. You can now decide for yourselves if you want to upgrade to a paid plan or not.
I would recommend you to start with the free plan first and only upgrade to the paid plan if it no longer fits your needs.
I am currently on Personal Pro Plan. I upgraded because I wanted version history and unlimited file uploads.

What are the differences between Notion’s Personal Pro Plan and Notion’s Team Plan?

$5/month vs $10/user/month

Personal Pro Plan costs $5/month whereas Team Plan costs $10/month.

1 member vs Unlimited members

Personal Pro Plan can only have 1 member.
But Team Plan can have an unlimited number of members.
Even the pricing of the Team Plan is based on the number of members.
Let’s say your team has 10 members, each member in Notion costs $10/month. So, in total, for 10 members on the Team Plan, it costs $100/month.

Collaboration

Since Team Plan can have multiple members, it also comes with a lot of collaboration features. You also get access to Teamspaces which is a new feature that Notion released a few weeks ago.
You will also be able to get some admin tools and can set granular permissions for different groups in your workspace.
You don’t get any of these if you are on Personal Pro Plan, and you don’t need these features if you are the only member in your Notion workspace.

What to choose between Notion’s Personal Pro Plan and Notion’s Team Plan?

If you are the only member in your Notion workspace and don’t have a team, you can safely go ahead with Personal Pro Plan. But if you have a team, and want to invite and collaborate with all of them in Notion, then it makes sense to choose the Team Plan.

What to choose among Notion’s free Personal Plan, Personal Pro Plan, and Team Plan?

Go with Notion’s free Personal Plan if…

  • You are just starting out with Notion.
  • You are using Notion for personal use.

Go with Notion’s Personal Pro Plan if…

  • Free plan limits are no longer enough.
  • To have unlimited guests.
  • To have access to version history.
  • To be able to upload unlimited files.

Go with Notion’s Team Plan if…

  • You have a team and collaborate with multiple members on a daily basis.
  • To have unlimited members.

Notion for Students and Educators - Free Personal Pro Plan

If you are a student or an educator, then Personal Pro Plan is free for you.
You just have to sign up with your school email address and you’ll immediately gain access to the features that are on the Personal Pro Plan.

Notion for Non-Profits. Does Notion offer any discounts for Non-Profits?

If your organization is a certified 501(c)3, you can use all team features for 50% discount. So, it’s $4 instead of $8 per member per month. Invite everyone to collaborate and share information in one place.

How to apply for the discount as a Non-Profit?

  1. Go to https://techsoup.org/notion and apply from there. You will be charged a one-time admin fee.
  1. Notion will then validate your 501(c)3 registration with the help of TechSoup. The TechSoup team will verify your application in 3-5 business days.
  1. Once TechSoup approves your organization, you will receive an email. In the email, you get a unique, single-use discount code to upgrade your Notion account.
  1. Go to Settings and Members in Notion, and click Upgrade or Plans in the sidebar. Under Team, click Upgrade and enter your discount code during the checkout process. This will immediately take half off the cost.
To know more, go to www.notion.so/nonprofits.

Notion for Startups. Does Notion offer any discounts for startups?

Yes, Notion has a “Notion for Startups” program where they give you $1000 credit if you are a startup.

Who is eligible for Notion Startup Program?

Any startup can apply for the program. Each application will go through Notion's automated verification process.
If you're a startup that’s working with one of Notion’s partners, you will be immediately verified. You can use your partner’s code to get the credit.
Even if you are not working with any of Notion’s partners, you can still apply to get $500 in credit.
To know more about this program, go to www.notion.so/startups.

Is Notion API free to use?

Yes, at the time of writing, Notion API is free to use and is available on all the plans, including the free plan.

Is it safe to pay for Notion?

Notion is a trusted company. The pricing page is pretty clear and straightforward.
It is used by companies like Pixar, Loom, etc. So, you do not have to worry about any scam or credit card theft with Notion. It’s 100% safe to pay for Notion.

Is there a free trial for paid Notion plans?

Yes, Notion offers a free trial for all of the paid plans. You can just go to www.notion.so/pricing and click on Try it free.

How to switch to a paid Notion plan from the free plan?

  1. Login to your Notion account.
  1. Click on “Settings & members” in the sidebar.
  1. Click on Plans.
  1. Choose a plan and click on “Upgrade”.
  1. Enter your payment information.
  1. You are done!

How does the billing happen when you add or remove members when you are in the Notion Team Plan?

You can add or remove members at any time you want.
If you added a new member, your Notion account will be charged a prorated amount based on the number of days left in the billing cycle.
Similarly, if you remove a member, your Notion account will be credited based on the number of days left in the billing cycle.

How to switch from one Notion plan to another plan?

  1. Login to your Notion account.
  1. Click on “Settings & members” in the sidebar.
  1. Click on Plans.
  1. Choose a plan and click on “Upgrade” or “Downgrade” based on what you want.
  1. Enter your payment information.
  1. You are done!

What happens to the billing when you change plans?

When you upgrade to a higher plan, your Notion account will be charged a prorated amount based on the number of days left in the billing cycle.
Similarly, if you downgrade to a lower plan, your Notion account will be credited an amount based on the number of days left in the billing cycle.
This is very similar to how billing works when you add or remove members.

Will Notion’s paid plan auto-renew at the end of the subscription period?

Yes, if you are on an active paid subscription plan, your plan will get renewed automatically at the end of the billing period. If you don’t want that, you have to go to settings and explicitly cancel your subscription.

How to cancel your Notion paid subscription?

  1. Login to your Notion account.
  1. Click on “Settings & members” in the sidebar.
  1. Click on Plans.
  1. In the free plan column, click on “Downgrade”.
  1. You are done!
  1. You will still have access to all paid features until the end of the billing cycle.

What payment methods does Notion have?

Notion uses Stripe behind the scenes to process your payments. So, it supports all the major payment methods. Credit cards, Debit Cards, (VISA, MASTERCARD, AMEX), Apple Pay, Google Pay, etc are all supported.

Does Notion offer refunds?

Notion has a very generous refund policy.
If you subscribed to a monthly plan by mistake and want to cancel and get a refund, you can reach out to the Notion team within 72 hours of signing up and you will get a full refund.
If you subscribed to a yearly plan by mistake and want to cancel and get a refund, you can reach out to the Notion team within 30 days of signing up and you will get a full refund.

Does Notion have Desktop and Mobile apps?

Yes, Notion has both desktop and mobile apps.
For downloading mobile apps, you can go to www.notion.so/mobile and get links to both iOS App Store and Android Play Store.
For downloading Mac/Windows desktop apps, you can go to www.notion.so/desktop and click on Download.

Does Notion have any browser extensions?

Yes, Notion has a browser extension called “Notion Web Clipper”. It’s very helpful to quickly clip things across the web and store them in Notion.
To download the browser extension, you can go to www.notion.so/web-clipper and click on Download. It has extensions for Chrome, Safari, and Firefox.
Mobile apps also come with a built-in web clipper. So, you can clip things across the web even when you are using your mobile.

Conclusion

I Hope, I resolved all your pricing-related doubts and made it easy for you to go ahead and start using Notion.
I personally love using Notion and write all of my notes and content on Notion. I then use feather.so to publish that content directly to this blog. Notion really made my life a lot easier.