Notion Pricing 2023: How much does it cost? Plans, Teams, Free, vs Paid

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Notion Pricing

Notion has 4 pricing plans.

Free Plan.

Unlimited blocks for individuals

Limited block trial for teams

Plus Plan (Formerly Team)

For small groups

$8/month billed annually.

$10/month billed monthly.

Business Plan.

For companies with teams

$15/user/month billed annually.

$18/user/month billed monthly.

Free Trial.

Enterprise Plan.

For big organizations

Contact Notion

Notion also has special pricing plans for Students, Educators, Non Profits, and Startups

Notion Pricing for Students and Educators

Free Personal Pro Plan
You just have to log in with your school email address.

Notion Pricing for Non-Profits

50% off on the team plan.
So, $4/user/month billed annually or $10/user/month billed monthly.
Go to https://www.techsoup.org/notion and apply from there
Your organization needs to be a certified 501(c)3 to be eligible.

Notion Pricing for Startups

$1000 Notion credit.
Got to https://www.notion.so/startups and apply from there.
Any startup can apply.

Let’s try to look at each of these pricing plans in detail below.

What is Notion?

Notion is primarily a note-taking app. But it evolved so much that Notion can be whatever you want it to be.

Notion is a single space where you can think, write, and plan. Capture thoughts, manage projects, or even run an entire company — and do it exactly the way you want.

What is Notion used for?

People use it for various reasons. To quickly capture thoughts, manage their products, or even run an entire company.

I mostly use Notion for blogging. I write all my articles on Notion and publish them to my blog automatically by using Feather. In fact, I wrote the article you are currently reading on Notion. I then used Feather to publish that article automatically to this blog.

There are so many other use cases that people use Notion for. You can use it for project management, journaling, goal tracking, and habit tracking. It's popular among companies too. They use it for internal docs, as a CRM, etc. Check these best Notion templates to find inspiration.

The below video pretty much sums it up, just how powerful, flexible, and simple Notion can be.

Video preview — A video demonstrating what exactly Notion is. This is made by Notion team.

What is a Notion block?

Everything in Notion is a block.

Think of blocks like lego pieces. These are basic fundamental units that Notion gives you.

You can combine many blocks.

You can transform one block into another block.

You can rearrange these blocks to structure the page the way you like.

In the end, you can create a Notion page that looks exactly like what you want.

A block is any single piece of content you add to your page, like a paragraph of text, a to-do item, an image, a code block, an embedded file, etc. Think of your page as being made up of these building blocks.

In Notion, you have different levels of blocks.

You have various simple blocks like Text, Heading, Quote, List blocks, etc.

You also have more advanced blocks like Tables, Databases, Galleries, Boards, etc.

You can make use of as many or as few blocks as you want. That’s the beauty of Notion. It can be anything you want it to be and can be as flexible as you want it to be.

A demo Notion page showing various Notion blocks that it’s made out of.

Is Notion free to use?

Short answer - Yes. Notion has a Personal Plan that is free to use indefinitely.

Is Notion's Free plan good enough?

If you are using Notion for personal use, the free plan is more than enough for you.

What about the 1000 block limit in the Free plan?

There was a time when Notion’s free plan has a 1000-block limit. But Notion removed that limitation. You can now create an unlimited number of pages and blocks, even with the free plan.

One thing to note here is that if you have more than one member in your workspace, there is a limit on the number of blocks you create. As the free plan is meant for only one member, adding another member will not come under the free plan, but rather a free trial of a higher plan.

What are Notion’s free Personal Plan limits?

Maximum of 10 guests

Guests are individuals external to your workspaces, such as friends, family, contractors, or clients. Collaborate privately by inviting guests to individual pages.

In Notion, there is a concept called guests. To put it simply, you can others to your private Notion pages to collaborate. These external individuals are called guests.

In Notion's free personal plan, there is a limit of 5 guests. So, at any time, there can only be at most 5 guests.

What to do when you want to invite more than 10 guests to the Notion free plan?

If you want more guests, you need to upgrade to a paid plan.

One other workaround you can use is, you can remove any of the existing guests, and invite new ones. At a time, there can be at most 5 guests. So, you can remove some guests and add other guests as long as the number of guests at a time is under 5.

Do we get access to Notion API in the free Personal Plan?

Yes, Notion API is available to use for free in all of the plans including the free plan.

Can we invite other members to the free plan?

Members are teammates you invite to your workspace. They can access and add pages for all members to see or be added to pages with permissions for private collaboration.

No. In the free plan, you cannot add any members. However, you can invite other members as guests to collaborate on existing pages.

5 MB File uploads

In Notion’s free plan, you can only have up to 5 MB of file uploads. If you need more, you need to upgrade to a paid plan.

Do we have access to Version History in Notion’s free plan?

Yes, you have 7 days of version history. You can view or restore previous versions of your Notion docs when you are on a free plan. But if you want to have more than 7 days of history, then you need to be on a paid plan.

Notion Paid vs Free Plan. When to switch to a paid Notion plan?

Short answer – You upgrade to a paid plan when the free plan limits are no longer enough.

If you need to invite more than 10 guests at a time.

If you collaborate with other users constantly and need to add them as members to your workspace.

If you have more than 5 MB of file uploads.

If you need more than 7 days of page history. Page history helps you to view and restore any of the previous versions of your Notion docs. With free plan, you only get 7 days of page history.

If you need custom notion.site domain with a public home page.

If you need priority support.

If you need more granular permission options and work in a collaborative environment with other people.

What are the different pricing plans that Notion has?

There are currently 4 plans that Notion offers.

Free

Plus (Paid)

Business (Paid)

Enterprise (Paid)

Let’s compare plans & features of different Notion plans

Notion Pricing – Showing different pricing plans offered by Notion and how much each of it costs.

Content

Content	Free	Plus	Business	Enterprise
Pages & blocks	Unlimited for individuals, limited block trial for 2+ members	Unlimited	Unlimited	Unlimited
File uploads	Up to 5 MB	Unlimited	Unlimited	Unlimited
Page history	7 days	30 days	90 days	Unlimited
Page Analytics (coming soon)	Basic	Basic	Advanced	Advanced
Members	Just you	Just you	Unlimited	Unlimited
Guests	5	Unlimited	Unlimited	Unlimited

Collaboration	Free	Plus	Business	Enterprise
Collaborative workspace	✅	✅	✅	✅
Guest collaborators	10	100	250	Custom
Custom notion.site domain with public home page	❌	✅	✅	✅
Permission groups	✅	✅	✅	✅
Teamspaces (open & closed)	✅	✅	✅	✅
Teamspaces (private)	❌	❌	✅	✅
Advanced teamspace permissions	❌	❌	❌	✅

API & integrations

Features	Free	Plus	Business	Enterprise
Synced Databases (BETA)	1	Unlimited	Unlimited	Unlimited
Row limit per synced database (BETA)	100	20,000	20,000	20,000
Dynamic link previews	✅	✅	✅	✅
Connections to Slack, Zapier, and more	✅	✅	✅	✅
Public API	✅	✅	✅	✅

Admin & Security

Admin & security	Free	Plus	Business	Enterprise
Export entire workspace as HTML, Markdown, & CSV	✅	✅	✅	✅
Export entire workspace as PDF	❌	❌	✅	✅
SAML Single Sign-On (SSO)	❌	❌	✅	✅
User provisioning (SCIM)	❌	❌	❌	✅
Advanced workspace & teamspace security controls	❌	❌	❌	✅
Workspace analytics (coming soon)	❌	❌	❌	✅
Granular admin roles	❌	❌	❌	✅
Audit log	❌	❌	❌	✅

Support

Support	Free	Plus	Business	Enterprise
Priority Support	❌	✅	✅	✅
Customer Success Manager	❌	❌	❌	✅

Pricing

Pricing	Free	Plus	Business	Enterprise
Monthly	Free	$10 / user / month	$18 / user / month	Contact Sales
Yearly	Free	$96 / user / year	$180 / user / year	Contact Sales
Free Trial	for teams	Not applicable	✅	Contact Sales

What to choose between Notion’s Free Plan and Notion’s Plus Plan?

If you are the only member in your Notion workspace and don’t have a team, you can safely go ahead with Free Plan. But if you have a team or you collaborate with a group of people, and want to invite and collaborate with all of them in Notion, then it makes sense to choose the Plus Plan. Even the pricing of Plus Plan is based on the number of members in the team.

What to choose among Notion’s free Personal Plan, Personal Pro Plan, and Team Plan?

Go with Notion’s Free Plan if…

You are just starting out with Notion.

You are using Notion for personal use.

You don’t have to collaborate with anyone

Go with Notion’s Plus Plan if…

Free plan limits are no longer enough.

You want to have more than 10 guests.

You want more than 7 days of version history.

You want to upload unlimited files.

You have a team or you collaborate with a group of people.

Go with Notion’s Business Plan if…

You have a business and need advanced features like SAML Single Sign-On (SSO).

Notion for Students and Educators - Free Plan, 50% off Plus Plan, Discounts for Enterprise

If you are a student or an educator, then you can just sign up for the Free Plan. On top of the free plan, you get benefits like Unlimited pages & blocks, file uploads, and 30-day version history.

You just have to sign up with your school email address and you’ll immediately gain access to the features.

There is also 50% off for teams, clubs & classes if you want to be on the Plus Plan.

Finally, there are also Enterprise discounts for schools if you need to deploy Notion across an entire school or institution.

Notion for Non-Profits. Does Notion offer any discounts for Non-Profits?

If your organization is a certified 501(c)3, you can use all Plus plan features for a 50% discount. So, it’s $5 instead of $10 per member per month. Invite everyone to collaborate and share information in one place.

How to apply for the discount as a Non-Profit?

Go to https://techsoup.org/notion and apply from there. You will be charged a one-time admin fee.

Notion will then validate your 501(c)3 registration with the help of TechSoup. The TechSoup team will verify your application in 3-5 business days.

Once TechSoup approves your organization, you will receive an email. In the email, you get a unique, single-use discount code to upgrade your Notion account.

Go to Settings and Members in Notion, and click Upgrade or Plans in the sidebar. Under Team, click Upgrade and enter your discount code during the checkout process. This will immediately take half off the cost.

To know more, go to www.notion.so/nonprofits.

Notion for Startups. Does Notion offer any discounts for startups?

Yes, Notion has a “Notion for Startups” program where they give you $1000 credit if you are a startup.

Who is eligible for Notion Startup Program?

Any startup can apply for the program. Each application will go through Notion's automated verification process.

If you're a startup that’s working with one of Notion’s partners, you will be immediately verified. You can use your partner’s code to get the credit.

Even if you are not working with any of Notion’s partners, you can still apply to get $500 in credit.

To know more about this program, go to www.notion.so/startups.

Is Notion API free to use?

Yes, at the time of writing, Notion API is free to use and is available on all the plans, including the free plan.

Is it safe to pay for Notion?

Notion is a trusted company. The pricing page is pretty clear and straightforward.

It is used by companies like Pixar, Loom, etc. So, you do not have to worry about any scam or credit card theft with Notion. It’s 100% safe to pay for Notion.

Is there a free trial for paid Notion plans?

Yes, Notion offers a free trial for all of the paid plans. You can just go to www.notion.so/pricing and click on Try it free.

How to switch to a paid Notion plan from the free plan?

Click on “Settings & members” in the sidebar.

Click on Plans.

Choose a plan and click on “Upgrade”.

Enter your payment information.

You are done!

How does the billing happen when you add or remove members when you are in the Notion Team Plan?

You can add or remove members at any time you want.

If you added a new member, your Notion account will be charged a prorated amount based on the number of days left in the billing cycle.

Similarly, if you remove a member, your Notion account will be credited based on the number of days left in the billing cycle.

How to switch from one Notion plan to another plan?

Click on “Settings & members” in the sidebar.

Click on Plans.

Choose a plan and click on “Upgrade” or “Downgrade” based on what you want.

Enter your payment information.

You are done!

What happens to the billing when you change plans?

When you upgrade to a higher plan, your Notion account will be charged a prorated amount based on the number of days left in the billing cycle.

Similarly, if you downgrade to a lower plan, your Notion account will be credited an amount based on the number of days left in the billing cycle.

This is very similar to how billing works when you add or remove members.

Will Notion’s paid plan auto-renew at the end of the subscription period?

Yes, if you are on an active paid subscription plan, your plan will get renewed automatically at the end of the billing period. If you don’t want that, you have to go to settings and explicitly cancel your subscription.

How to cancel your Notion paid subscription?

Click on “Settings & Members” in the sidebar.

Click on Plans.

In the free plan column, click on “Downgrade”.

You are done!

You will still have access to all paid features until the end of the billing cycle.

What payment methods does Notion have?

Notion uses Stripe behind the scenes to process your payments. So, it supports all the major payment methods. Credit cards, Debit Cards, (VISA, MASTERCARD, AMEX), Apple Pay, Google Pay, etc are all supported.

Does Notion offer refunds?

Notion has a very generous refund policy.

If you subscribed to a monthly plan by mistake and want to cancel and get a refund, you can reach out to the Notion team within 72 hours of signing up and you will get a full refund.

If you subscribed to a yearly plan by mistake and want to cancel and get a refund, you can reach out to the Notion team within 30 days of signing up and you will get a full refund.

Does Notion have Desktop and Mobile apps?

Yes, Notion has both desktop and mobile apps.

For downloading mobile apps, you can go to www.notion.so/mobile and get links to both iOS App Store and Android Play Store.

For downloading Mac/Windows desktop apps, you can go to www.notion.so/desktop and click on Download.

Does Notion have any browser extensions?

Yes, Notion has a browser extension called “Notion Web Clipper”. It’s very helpful to quickly clip things across the web and store them in Notion.

To download the browser extension, you can go to www.notion.so/web-clipper and click on Download. It has extensions for Chrome, Safari, and Firefox.

Mobile apps also come with a built-in web clipper. So, you can clip things across the web even when you are using your mobile.

Conclusion

I Hope, I resolved all your pricing-related doubts and made it easy for you to go ahead and start using Notion.

I personally love using Notion and write all of my notes and content on Notion. I then use feather.so to publish that content directly to this blog. Notion really made my life a lot easier.

Is Notion free to use? Let’s compare different pricing plans offered by Notion in 2023.